by kathilipp | Nov 24, 2017 | Blog, Christmas, Overwhelmed |
Prep your Christmas cards
When was the last time you got to December 10th and took a deep sigh of relief that your cards were completely done and mailed?? Umm, I have to answer that one honestly and say never. But I can also honestly say that when they are done early, my stress level goes way down. That is why I prep Christmas cards in stages.
Assignment:
- Go through the list of things necessary to prep your Christmas cards. Maybe you need to buy paper for your annual letter or get pictures taken. Jot down all of the steps
- Start working on the list and possibly enlist the help of others. Maybe your spouse orders the stamps and prints addresses for you. Maybe your second grader puts the stamps on.
- Make an assembly line while watching a movie to make it more fun. If it is too overwhelming to get done all at once, take time today to decide on one thing to accomplish each day this week. Mark each day on your calendar. By the end of the week, you will be ready to mail off your cards!
Share Your Thoughts:
Have you broken down all of the steps before for getting your Christmas cards ready? Even though it is many steps, much of it can be tackled over time and with help! Do you elicit the help of others? What do you job out to save time, stress or possibly a paper cut on your lip? Come share with us what YOU do in the comments below.
Avoiding Overwhelm:
This is a great example of habit pairing — linking a chore with a reward. Think of other habits you can pair throughout the holiday season. Remember — habit pairing = duty + delight.
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by kathilipp | Nov 23, 2017 | Blog, Christmas, Overwhelmed |
If you’re not sending a Christmas card this year, or you’re sending a card sans family photo, you get to sit this project out. For the rest of us, it’s time to sit down and choose a photo or choose a date to take or pick your Christmas card picture. Enjoy this project by inviting your family to help select the photo this year.
Maybe enjoy some Christmas cookies and cocoa as you look back on the memories you made together over the year. If you still need to take family pictures, make a day of it! Plan on taking your photos together then going to the movies, out to eat, or grabbing your favorite hot beverage and shopping to fill your Operation Christmas Child boxes.
Assignment: Pick your Christmas picture or set a date to take a family picture.
The earlier you get the picture taken, the better. It’s November so photographers are offering holiday specials and booking sessions quickly. Get your favorite photographer on the phone and get this scheduled.
Make your appointment at a time when your family is at its best. If you are all night owls, don’t plan an early morning appointment. Also make sure no one is hungry when you go for the picture.
Outfits don’t have to match perfectly, but they should coordinate and not clash! Clothes should be comfortable. If uncomfortable, think of the forced smiles!
On a budget?
Digital cards save you time and money and allow you to send a card to any number of friends and family. In addition you don’t have to spend a ton of money on a professional photographer because your pictures don’t have to be as high quality to really look great.
Supplies: Cards, Picture, Printer paper if you do a letter, stamps, envelopes, address, and return address labels.
Share Your Thoughts:
Will you be sending cards this year? Will your cards include a family picture? Is it a Christmas picture or one taken throughout the year? What made you pick that picture? Do you send paper cards or digital cards? Any tips for others who plan to get a family picture taken or use pictures in cards?
Avoiding Overwhelm:
Are you thinking, “We always have a professional photographer trek to the mountains with us in the snowfall to capture us singing carols as we cut down our 12-foot tree, but this year there won’t be snow!” Well, first of all, boohoo. But remember – just because you’ve always done things a certain way, doesn’t mean you’re out of options. You can choose to make new decisions this year!
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by kathilipp | Nov 22, 2017 | Blog, Christmas, Overwhelmed |
Assignment: Create a Christmas binder with tabs
The Christmas binder is going to be your friend for the next few weeks. You know–the kind of friend you count on to help you keep your sanity. Your friend should reflect you, but more importantly, the vision you have for your family Christmas! Yesterday you made a list of what is important to you for the holidays. What it would look like for you if you started fresh this year.
Use your mission statement and go from there. But don’t forget this is supposed to be quick and easy!
Supplies: a three-ring binder, tabs, (optional) colored pens, plain paper to decorate a cover sleeve to slide in the clear pocket.
Maybe you have an old binder lying around that contains your child’s old science fair project. Perhaps you were on a committee for church a few years back and you can recycle one for a new purpose! Maybe you will take out a blank sheet of paper and decorate it and then slide it into the clear sleeve of the front cover of the binder. You can always make a fun label for the outside. Whatever you end up creating, make it SIMPLE.
Remind yourself:
Next, get some dividers for the different categories. Get one for Cards, Recipes, Budget and Receipts, etc. Next place them in the order that makes sense to you. Keep a copy of the mission statement on the front. This is to remind yourself of your core values and what matters most to your family.
Then set a reminder on your phone or an appointment on your calendar to do a binder check weekly. This check will ensure you are USING it after you took the time to create it! It is so important for you to not get overwhelmed.
Use this time to store away any needed items to keep yourself organized. Put that receipt in the receipt section now because when you are in a hurry later, it won’t happen. Doing a simple task now will keep you from feeling crazed later!
Share Your Thoughts:
Where did you get your binder? Is it newly repurposed? What tabs did you put inside? Did you list out your Mission Statement and enclose it?
Avoiding Overwhelm:
When we can’t find the things we know we have, it can make us feel stupid or ashamed. Our Christmas binder and Christmas Headquarters will keep everything we need for the holidays in one place. Remember–creativity is on the other side of clutter. And so is peace.
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by kathilipp | Nov 21, 2017 | Blog, Christmas, Overwhelmed |
Assignment: Create your holiday/Christmas mission statement
In order to enjoy a peaceful holiday season, you may have to let go of some things you’ve always done. It’s time to focus on what brings you and your family joy. Make a list of what you normally do around the holidays, as well as what you’d like your holiday season to look like.
After your list is complete, circle or highlight what is most important to you and your family. Next, cross out what you can let go of this year. Once you’ve focused on what you’d like your celebration to look like, grab your index cards! It’s time to write your Christmas mission statement.
Remember to stick the cards somewhere visible to help remind you of your Christmas plan.
For More Details: Get Yourself Organized For Christmas (page 22)
Supplies: two or three index cards, a marker, My Holiday Mission Statement form (found in the back of Get Yourself Organized for Christmas)
Share Your Thoughts:
Now that you have your Christmas priorities straight, how do you feel? What did you decide to eliminate? What gets top priority? Where did you post your Christmas mission statement?
Avoiding Overwhelm:
Your Holiday Mission Statement is a way of pre-deciding what’s important to you, so you won’t stay up all night Christmas Eve making the perfect bows for your presents when your family would prefer a well-rested mama who remembers to turn the oven on for Christmas dinner. (Not that any of us has been there … )
And join us over on the Clutter Free Academy Facebook group where we encourage one another and stay accountable as we become Clutter Free!
Thanksgiving is coming up too! If you are hosting, grab your downloadable copy of Get Yourself Organized for Thanksgiving for just $.99 in the Shop.
For more tips on being true to your future self, get your copy of Overwhelmed: How to Quiet the Chaos and Restore Your Sanity.
by Glynnis Whitwer | Jul 17, 2017 | Clutter Free, Overwhelmed |
For years I tried to manage all I had to do on one to-do list. I tried prioritizing that list using various methods, all without success.
The problem with having one list is it’s like trying to force a semi-truck to drive down a country lane next to a bicycle. Or force my size 9 feet into dainty size 6 shoes. Some things just don’t fit. Here’s an example of what my list used to look like:
1. Make orthodontist appointment for Robbie
2. Plan Dylan’s birthday party
3. Deposit check
4. Redesign blog
5. Buy dog food
6. Clean the house
These are all normal things a woman might do. So, what was the problem?
The problem is three of those items aren’t simple tasks. Calling the orthodontist’s office takes one step, and it’s done. Boom. Check that baby off the list! But planning a party, redesigning a blog, and clean the house are made up of multiple tasks. To put them on a to-do list is just asking for failure.
Here’s what I’ve learned: cleaning the house isn’t a task. It’s a project. Projects don’t belong on a to-do list. Only single-step tasks belong there.
Once I realized the mistake I’d been making for years, I tossed my to-do list and started fresh.
Then I did something brave. I did a complete inventory of everything I needed to do. It took days to complete. I decided to include immediate needs and everything I’d been putting off. The small and the big all got listed.
Once I was sure I’d captured everything, I sat down and had a good cry. My life was seriously out of control.
Drying my tears, I reviewed the monstrous list and divided it into two categories: one-step tasks and multi-step projects. That was better. But I wasn’t done yet. I looked at all the projects, and realized some of them were urgent and others weren’t. Then I divided that list into current and future projects.
There was one more step. Since every big project is completed one step at a time, I realized I needed to add tasks to each of my projects. So I got some more paper and started to list all the tasks I could think of for each project.
These lists became the foundation of my project management notebook. And yes, I did put it in a three-ring binder. I know I could have created a digital notebook, but there was something about putting it on paper that made it real for me. Although I still had a lot to do, having it all in one place brought relief.
Now, writing my to-do list for the day is like going to a buffet and picking a piece of chicken here and a scoop of mac and cheese there. I look over my master lists and only put on my to-do list the tasks I can realistically accomplish that day. I might pick a simple task, like make an appointment, then pull another task from a project list.
This system revolutionized my approach to getting work done. It also eliminated a few of my reasons for procrastination, which included forgetting things (now they were in my safe place) and feeling overwhelmed when I looked at a big project on my to-do list.
Now my to-do list might have five items on it, rather than 25. Five is much more manageable. And when I finish those five, I can go back for more from my project management list.
Over the years, this system has actually helped me manage my workload so well that I don’t have to create massive master lists anymore. The process helped me realize I’d taken on too much, and I did some serious editing. But when I get overloaded—and it still does happen—I know to go back and create that master list again.
Heavenly Father, thank You for creating order. Help me bring order to my to-do list and manage my workload more efficiently. I want to bring glory to you in every area of my life. In Jesus name, Amen.
Related Resources:
If you need more margin in your life, you might appreciate this recent post on Glynnis’ blog.
Create a master list of everything you need to do – now and in the future. Put it all in one place and then divide it into tasks and projects.
